Vendor Rules & Event Policies

Welcome to Up Events Trade Days!
To ensure a smooth and successful event for everyone, please carefully review the following rules and guidelines. By submitting your application, you agree to these terms and conditions.

Compliance Requirement

All vendors are required to comply with the event policies, rules, and regulations issued by the event organizer. These policies are designed to maintain safety, fairness, and overall event quality. Failure to adhere may result in penalties, deposit forfeiture, and restrictions on future participation.

Penalties for Violations

Late Setup (not ready by event opening time): $50 penalty
Early Departure (tearing down or leaving before official closing): Immediate and permanent expulsion, with forfeiture of deposits and all monies paid (present and future)
Unauthorized Sales or Prohibited Items: $100 penalty and possible removal without refund
Failure to Maintain Booth Standards (cleanliness, safety, or presentation): $50 penalty
Repeated or Serious Violations: Immediate termination of booth rental, removal from event grounds, and forfeiture of all deposits and fees paid (present and future)

Refund Policy

All payments are non-refundable
If you cancel, no refund, transfer, or credit will be given
If categories (food trucks, boutique trailers, direct sales, etc.) are fully booked and you register anyway, no refund/transfer/credit will be issued
No-call/no-show vendors will not receive a refund, transfer, or credit, and will be banned from future events and all monies will be forfeited
If an event is postponed, no refund will be given; payments may be transferred if you agree to the new date/location

Attendance, Setup, & Takedown

Vendor participation is required for the full event. Two-day shows require two-day presence.
Check-In Required: All vendors must check in upon arrival before unloading items.
Unload & Move Vehicles: After unloading, move vehicles and trailers away from the building to allow customer parking. Do not park in front of loading doors during show hours.
Set-Up Time:
- One-Day Shows: 7:00 AM – 10:00 AM (no setup allowed after 10 AM)
- Two-Day Shows: Friday Noon–9 PM or Saturday 8:00 AM–10:00 A
Decorations: No nails, staples, or tacks. Use double-sided tape only (must be removed afterward).

Booth Guidelines

No indoor cooking allowed. This includes propane stoves/ovens, toaster ovens, griddles, or open flames.
Booth sharing is not allowed
Tables, chairs, and displays must remain within your allotted space
Electricity: First come, first paid basis. Bring your own cords and duct tape; secure and remove all tape afterward
Vendors are responsible for their complete setup and supplies. This includes generators, tables, chairs, WiFi, etc.

Product & Promotion Policies

Direct Sales: Only one direct sale vendor per event.
Specialty Items: 2–3 specialty vendors (e.g., tumblers, hat bars, permanent jewelry) may be approved per event, depending on popularity.
Food Vendors: No duplicates permitted.
Approved Products Only: You may only sell items listed on your application.
Product promotion allowed outside your booth unless prohibited by the promoter
No Cross-Promotion: Vendors may not promote multiple businesses from one booth if another vendor already represents that business.

Conduct & Professionalism

No drama or gossip — violators will be removed without refund
Early breakdown not allowed — emergencies must be communicated
Vendors are expected to help promote the event
Treat all vendors and shoppers with professionalism and respect
Children under 15 must be supervised at all times
Pets must be quiet, well-behaved, and cleaned up after

Clean-Up Requirements

Vendors must:

Clean their area
Remove all blue tape, trash, and zip ties
Break down boxes and use dumpsters (not trash cans)
Complete clean-up and pack-up within 2 hours of event conclusion
Tear down booths before moving vehicles

⚠️ Failure to clean up properly will result in a $100 penalty and ineligibility for future events until it is paid.

Outdoor Setup

Canopies: Stakes not allowed on concrete or pavement. Heavy weights required.
Electricity: Not guaranteed. You are responsible for your own generators.

Legal & Safety

Open flames and indoor cooking prohibited (including candles)
Food trucks must display proper licenses and permits
Do not create duplicate Facebook events using the same name or images — violators will be removed without refund
Up Events is not liable for tax IDs, vendor requirements, or booth-related issues

Important Notices

Weather/Disaster Disclaimer: No compensation will be given if a new date/location is declined due to force majeure (natural disasters, venue issues, etc.)
Application Consent: By applying, you grant Up Events permission to use your name, business, and event photos for marketing
Right to Refuse: Up Events reserves the right to deny or revoke participation at any time